City Clerk Appointment
The City Clerk is appointed and evaluated by the City Council. Work is performed under the general direction of the City Council.
General Duties of the City Clerk
The City Clerk’s office is the officially designated record-keeping agency for the city and is responsible for all public documents, both current and archival. The City Clerk is responsible for developing programs and procedures that support the policy direction of the appointed City Council for management of the City’s records. Responsibilities include: preparing agendas and attending City Council and Council Committee meetings, and serving as official record keeper for the City, overseeing the maintenance of official City records including rules, ordinances, policy resolutions, agendas and minutes and overseeing the posting of legal public notices and advertising meetings. Prepares written materials such as Council Reports, election results and correspondence to the public and other agencies in order to make recommendations to the City Council and to inform the public.
In addition, the City Clerk acts as the City’s chief election official and is responsible for coordinating and conducting City elections, and overseeing the maintenance of City election documents and statistics.
Communicates with the general public, other city employees, vendors, management and public officials in order to provide voters with election voting material, receives opinions and updates of legal regulations and procedures. Oversees the activities required to conduct City elections including preparation of materials for the Department of Justice submission.
Contact the City Clerk’s Office to:
- Present claims and other legal actions involving the City of Semmes
- Request to speak at City Council Work Sessions
- Request Public Records
- Contact a City Council member or arrange for an appointment